Invoicing
Free Invoicing Tools
Built for freelancers and virtual assistants who want to bill clients clearly, follow up with confidence, and keep their cash flow predictable.
Tools
Everything you need to send invoices and get paid on time.
How to invoice professionally
Simple steps that make invoicing smoother for you and your clients.
- Confirm scope, rate, and payment terms before you start.
- Use a clear invoice number format and keep it consistent.
- Include itemized line items with dates or milestones.
- Specify due dates, late fees, and accepted payment methods.
- Send invoices promptly at delivery or on a fixed schedule.
- Follow up with polite reminders before and after due dates.
- Save PDFs and receipts in a dedicated client folder.
- Review outstanding invoices weekly to stay proactive.
FAQ
Quick answers to common invoicing questions.
What payment terms should freelancers use?
Common terms are Net 7 or Net 14 for smaller projects. Choose terms that align with your cash flow and mention late fees clearly.
When should I send a late payment reminder?
A friendly reminder 1-3 days before the due date helps. Follow up again within 3-5 days after the invoice is overdue.
Do I need a deposit?
Deposits protect your time and reduce risk. A 30-50% deposit is common for new or larger clients.
What should I include on an invoice?
Include client details, invoice number, dates, line items, totals, payment methods, and due date. Keep the layout clean and easy to scan.
Recommended Guides
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